On-site badge printing for busy event organisers

On-site name badge printing is one of the fastest, most flexible, and cost-effective ways to manage event check-in. Unlike pre-printed badges or traditional thermal printing systems, Fredo's solution is designed to reduce manual work, lower costs, and create a better attendee experience.

Faster event check-in With Fredo, attendees can be checked in and receive a printed name badge in as little as 15 seconds. This helps reduce queues, improve first impressions, and keep registration areas running smoothly.

No Need to Pre-Print Hundreds of Badges Pre-printing event badges requires significant manual effort before the event. Organisers often spend hours preparing, sorting, transporting, and updating badges. Last-minute registrations, attendee changes, and no-shows can also lead to wasted badges and unnecessary costs. On-site printing eliminates these challenges by printing badges only when attendees arrive.

Works Without Internet or Wi-Fi Many event venues have unreliable, overloaded, or expensive internet connections. Fredo's badge printing system works without requiring Wi-Fi or an internet connection, ensuring a reliable check-in experience regardless of venue connectivity.

Lower Printing Costs Unlike many thermal badge printing systems, Fredo does not require expensive thermal printers, proprietary cartridges, or costly consumables. This helps keep event registration costs predictable and affordable.

Simple and intuitive to use The system is designed for event teams, volunteers, and venue staff to use with minimal training. Because the software and hardware are straightforward and easy to operate, there is typically no need for expensive on-site technical support.

Portable and Easy to Deploy Fredo's compact hardware is lightweight, cable-free, and easy to transport. Equipment can be shipped anywhere in the world or moved around a venue without complicated setup requirements.

Reduce Equipment Clutter Traditional event registration systems often rely on laptops, bulky printers, power cables, and complex setups. Fredo replaces these clunky check-in stations with a clean, mobile solution that takes up less space and creates a more professional registration experience.

Better for Last-Minute Changes Attendee information can change right up until the event starts. On-site badge printing allows organisers to accommodate new registrations, name changes, company updates, and VIP upgrades instantly without reprinting large batches of badges.

For conferences, trade shows, corporate events, exhibitions, and networking events, on-site badge printing provides a faster, more reliable, and more scalable alternative to pre-printed badges and legacy name badge printing solutions.

The Fredo package includes everything you need for a smooth event check-in and name badging experience.

Fredo offers affordable, transparent pricing with no hidden fees or unexpected costs. All essential hardware, software, support, and shipping are included, making it easy to budget for your event and get started quickly.

Yes. Fredo can ship event check-in equipment, name badges, label printers, and event hardware to virtually any location worldwide.

To date, we have successfully shipped to 57 countries with a 100% delivery rate.

To ensure everything arrives on time and is fully prepared for your event, we require only 4 weeks' notice before your event date. This allows us time to prepare your event materials and coordinate shipping.

If you're unsure whether we can ship to your event location, contact our team and we'll confirm availability and delivery timelines.

Fredo offers a range of professional event name badge options to suit different event types, branding requirements, and sustainability goals.

Standard Name Badges (Included) Our standard badges are included in every package and feature:

• 320gsm premium card
• Durable lamination 0.5mm thickness
• Rectangular design
• Optional rounded corners
• A6 or A7

Reusable White Plantable Name Badges (Included) For eco-conscious events, we offer reusable plantable badges embedded with seeds:

• Plain white reusable plantable badges with either Tomato or Chamomile seeds
• Sustainable alternative that attendees can plant after the event

Custom Plantable Name Badges We also offer fully branded plantable badges featuring your event design, logo, colours. Additional per-badge cost applies.

Clip and Pin Badge Holders For events that prefer long-term reusable badge solutions, attendees' names are printed on non-sticky labels using Fredo's on-site printers and inserted into clip and pin badge holders.

Fully Custom Badge Designs Need something unique? We can print custom name badge shapes with a one-time setup fee.

Whether you're looking for standard conference badges, sustainable plantable badges, reusable badge solutions, or fully custom event name badges, Fredo can provide a solution that matches your event's needs and brand identity.

Fredo is designed to be a plug-and-play event check-in solution, meaning it is simple to set up and use with no technical expertise required. However, we also provide hands-on support to ensure your team feels fully confident before and during your event.

Dedicated customer success support Every Fredo customer is assigned a dedicated Customer Success representative. This person works closely with your team to:

• Order badges and help you set up name labels in the Fredo dashboard
• Guide you through setup of printers and check-in software
• Ensure your event check-in flow is ready before event day and using best practice

Pre-event onboarding call Before your event, we run a structured onboarding session with your team. This includes:

• A walkthrough of the check-in and badge printing system
• Setup guidance tailored to your event format
• Time to test and ask questions

24/7 Customer Support (Email and Phone) We provide around-the-clock customer support both in the lead-up to your event and during event days. This ensures you always have access to help if needed, no matter your time zone or event schedule.

Optional on-site support upgrade For extra peace of mind, you can upgrade to on-site support. This means a Fredo specialist will be physically present at your event to assist with setup, troubleshoot in real time, and ensure smooth check-in operations from start to finish.

With Fredo, you get both a self-serve system and a support team behind you, ensuring your event check-in runs smoothly and reliably from start to finish.

Fredo integrates directly with your existing event registration or ticketing platform to ensure a fully automated and real-time check-in and badge printing workflow. The integration is handled end-to-end by the Fredo team, meaning there is no technical setup required from your side.

Fully Managed Integration Setup Our team is responsible for connecting your chosen event registration or event management platform to Fredo. We handle the configuration, data mapping, and testing so your system is ready before the event without additional workload for your team.

Real-Time Attendee Data Sync Once an attendee registers through your ticketing or registration platform, their data is instantly synced to Fredo. This ensures every attendee is immediately available in the check-in system and ready for name badge printing on arrival.

Live on-site updates Any updates made during the event, such as changes to an attendee’s name, job title, or company, are synced immediately to Fredo. This allows for instant badge reprinting without delays or manual data entry.

Instant on-site registrations Walk-ins and last-minute registrations are supported smoothly. As soon as a new attendee is added in your registration platform, they become instantly available in Fredo for check-in and badge printing.

Session check-in integration Fredo can also sync session registration data, allowing attendees to be checked in at individual sessions, workshops, or breakout rooms. This gives organisers accurate visibility into session attendance in real time.

Two-Way Data Sync for Full Visibility After check-in, attendance data is automatically sent back to your event management platform. This ensures your registration system remains the single source of truth for attendance tracking, reporting, and post-event analysis.

With Fredo, your registration system and on-site operations stay perfectly aligned, creating a smooth and real-time event experience from registration to post-event reporting.

Fredo offers a range of optional add-on features that enhance your event check-in experience, improve data capture, and simplify both attendee and exhibitor workflows. These add-ons can be included depending on the size, complexity, and goals of your event.

Session scanning Session scanning allows organisers to track attendance at individual sessions, workshops, or breakout rooms. Attendees can be scanned in quickly as they enter each session, providing real-time visibility into engagement and participation data.

Lead capture Lead capture tools enable exhibitors and sponsors to scan attendee badges and instantly collect contact details. This replaces manual business card collection and helps exhibitors generate high-quality, structured leads during the event.

Self check-in tablets Self-check-in tablets allow attendees to check themselves in on arrival. This reduces queue times, speeds up registration flow, and frees up event staff to focus on support and attendee experience rather than manual check-in.

On-site technical support For larger or more complex events, Fredo offers optional on-site technical support. A trained specialist can be present during setup and event days to assist with configuration, troubleshooting, and ensuring smooth operation throughout the event.

Lanyards We also offer lanyards as an optional add-on, providing a complete badge-and-lanyard solution for your event. These can be supplied alongside name badges for a consistent and professional attendee experience.

These optional features allow you to customise Fredo to match the scale and requirements of your event, whether you are running a small conference or a large international exhibition.